Skip to main content

Sign-In Sheet Setup

Setup > Configuration > Reservations > Sign-In Sheet Setup

A sign-in sheet can be printed at check in time for the guest to confirm their stay information and ad or edit personal information. This will show the guest's check in and checkout dates, name and address information, rate information, automobile information, credit card information and stay totals, as well as their email address, if entered.

Sheet Options​

Unselect each item you do not wish to print on the sign-in sheet. The guest email address will always print on the sign-in sheet.

Extra Fields​

The Extra Fields box contains fields that print lines next to the title to hand write amounts, comments, or checks next to them.

Other Options​

This will print a box at the very top left-hand corner of the sign-in sheet with the name and checkin/checkout information, so the registration form can be folded in half and placed in a 'bucket' or 'tub', but still show the important information.

Hide Company Name/Image on Top​

This will stop the property name from printing at the top of the sign-in sheet. This enables you to print on letterhead or some other pre-printed form.

Hide Stay Totals and Rate Information when guest has Travel Agent​

If the guest is assigned a travel agent in the Travel Agent field, the rate and stay totals will be suppressed. Charge Breakdown for rolled-up charges will also be suppressed.

Hide Stay Totals and Rate Information when guest has Travel Agent 2​

If the guest is assigned a travel agent in the Travel Agent 2 field, the rate and stay totals will be suppressed. Charge Breakdown for rolled-up charges will also be suppressed.

Hide Stay Totals and Rate Information when guest has Direct Bill​

If the guest is assigned a direct bill account, the rate and stay totals will be suppressed. Charge Breakdown for rolled-up charges will also be suppressed.

Hide Stay Totals and Rate Information when guest is part of Group​

If the guest is assigned a Group Code, the rate and stay totals will be suppressed. Charge Breakdown for rolled-up charges will also be suppressed.

info

If any of the Hide Stay Totals options are used, it is highly recommended to hide the rate on folios as well by selecting Setup > Configuration > Folio Setup and then checking the box Print Rate on Folio only when Rate is posted.

Prompt to convert to another currency​

Checking this option will prompt the user to select an alternate currency to print the Sign In Sheet. Monetary amounts, such as rates, deposits and the total stay, will be converted to the foreign currency selected. See Foreign Currency for more information on configuring alternate currencies.

Note: Show Foreign Currency button on Transaction screen must be checked in Setup > Configuration > Guest Ledger for the prompt to appear. Default Currency will print in the currency set in roomMaster. See Foreign Currency for information on entering alternate currencies.

Credits are passed to the sign-in sheet to calculate the remaining balance when printing during the checkin process. Credits consist of non-voided items only and are the deposit transfers (account 1) or any account that is an Account Type of "PAYMENT" only.

Message​

Click on the Message button to enter a special paragraph you wish to print on the sign-in sheet such as a disclaimer of liability. Select the Language for the message.

Note: See the following Languages section for more information on printing different paragraphs depending on the language spoken by the guest.

Click on Modify Text to enter your message using the Rich Text Format(RTF) editor. Runtime Variables from the Reservation Letters can be merged in to the message from the drop down box in the upper right corner.

warning

The RTF editor does not allow page breaks, so be concise with your message. If content entered is longer than what is available on the Sign In sheet, the ENTIRE message will be moved to a second page.

Languages​

Click on the Languages button to change the titles of any of the fields on the sign-in sheet.

warning

Each language entry must start with a different letter to be compatible with Sign-in Sheet Messages. If you need two languages that start with the same letter (ie: Polish and Portuguese) then create each entry as "1-Polish" and "2-Portuguese".

The sign-in sheet will print in the default language unless it is changed in the Language field on the Other Information tab of the reservation.

The font that is used when printing the header on the sign-in sheet is the same set under Folio Setup.