Group management
Groups in File Storage control which users can access which folders. By organizing users into groups and assigning folders to those groups, managers can efficiently manage file access across the property.
Access requirements
The Groups tab is only visible to users with manager roles or upper permissions. Regular users cannot view or manage groups.
How groups work
| Concept | Description |
|---|---|
| Group | A collection of users who share access to the same folders |
| Shared folders | Root folders assigned to a group that all group members can access |
| Default group | A system group that includes all File Storage users (cannot be renamed or deleted) |
What you can do with groups
- Create groups to organize users by department, role, or access needs
- Assign folders to groups to control which files users can see
- Add or remove users from groups to grant or revoke access
- Edit group names to keep your organization clear (except default group)
- Delete groups that are no longer needed (except default group)
Articles in this section
Create a group
Step-by-step instructions for creating a new user group, assigning folders, and adding users.
Manage a group
Edit group details, add or remove shared folders, and manage group membership.
📄️ Create a group
This article explains how to create user groups in the roommaster Web app and manage file sharing for those groups.
📄️ Manage a group
This article explains how to manage user groups in the roommaster Web app, including editing group details, managing folders, and managing users.