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AutoPost at CheckIn

Setup > Configuration > Guest Ledger > AutoPost at CheckIn

roomMaster gives you the ability to autopost transactions at the time you check-in a guest. An example would be if you want to post room and tax or if you want to post key deposits every time you check-in a guest. You can setup an unlimited number of autopost transactions and you have the ability to skip the charge each time you check-in a guest.

  1. Enter a valid account code to be used. If you enter account code 100, the system will post the appropriate account automatically whether the folio is marked as tax exempt or not. If the folio is marked as tax exempt, account code 101 will be substituted.

  2. Enter a description for the type of charge. Anything you enter here will not appear on the guest folio.

  3. Enter the post amount to be posted to the folio. If account code 100 or 101 is used, you will not be able to enter an amount here. The correct room rate will be substituted.

  4. Select the sub folio the charge should be posted to.

  5. If you wish to be prompted each time whether or not to post this charge, click on the Prompt before post field.

  6. Post transaction every night can be used if you have a recurring charge like a safe or parking charge.

Note: Account code security is bypassed and any user who has access to the guest ledger and check-in will be allowed to post these charges.

Special Considerations If the transaction you are posting is only valid for certain types of guests, depending on their payment type, you can enter a payment type here. For example, if you only charge a security deposit to cash paying guests, enter "CASH" here and the auto-post will only appear when the payment type is cash. If the same transaction can happen to multiple payment types, simply duplicate the entry for each payment type.