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Daily Charges

The daily charges function can be accessed when you are viewing a reservation or folio, by clicking More Options > Daily Charges and Packages.

The daily charges function will allow you to setup charges that will automatically post to the guest folio when room and tax is posted to all in house guests using the auto-post function. With the daily charges function, you have the ability to add more daily charges such as "Cot Charges", "Daily Parking" or "Docking Charges".

Adding a Daily Charge

An unlimited number of daily charges can be entered. The charge will not post unless you run the auto-post function and it will not post a second time during the same audit date if already posted. To enter a Daily Charge:

  1. From either an open reservation or folio, go to More Options > Daily Charges and Packages.

  2. Click Insert.

  3. In Type, enter an account code or select one by pressing Account List.

  4. Enter an amount and how the charge should be posted.

    Flat Charge - The amount entered will be posted when the auto-post function is run.

    Per Adult - The amount entered multiplied by the number of adults on the folio will be posted when the auto-post function is run.

    Per Child - The amount entered multiplied by the number of children on the folio will be posted when the auto-post function is run.

    Use Weekday/weekend amount - The room rate amounts on the folio for weekdays and weekends will be posted when the auto-post function is run.

    Custom Rate Table - A new tab will appear when this option is selected that allows you to enter amounts based on weekdays and weekend days for up to four adults. Extra Adult and Extra Child amounts can also be entered.

  5. Enter a description of the charge if needed in the Voucher field and select the Sub Folio to post the charge.

  6. Select the days of the week the charge should be posted. If the charge is only applicable for certain days, only check the boxes for those days.

  7. By default, the charge is set to post each day of the guest stay. Uncheck the Start Date is CheckIn or End Date is CheckOut to edit the dates the charge should post.

  8. If the charge is marked as a Package Rollup charge, the total of all charges to the guest that are marked as roll-up will be combined on the guest folio. If ten charges were made that totaled $129.00, the guest would only see one entry on their folio saying "Package.....$129.00" --- this is used when you want to combine a multiple charges together so the guest only see's one rate, but break it down internally for accounting purposes. For more information about rolling up these charges on the Sign-In Sheet, Confirmation Letters and Total Stay, click here.

  9. Click OK and the charge appears as a line item in the Current Daily Charge and Package Options section of the window.

Adding a Special Package

Special Packages are configured under Setup > Configuration > Reservations > Special Packages. Click here for more information on setting them up.

  1. From either an open reservation or folio, go to More Options > Daily Charges and Packages.

  2. Use the drop down box in the bottom left to filter for different types of packages.

  3. Highlight the package and press Add a Package. A date prompt will appear if Prompt user for date range is checked for the special package. Select the dates to apply the package.

  4. All the elements of the package will appear as line items in the Current Daily Charge and Package Options section of the window.

Note: If the screen does not show any Packages, select General Packages from the drop down box. This will display all Special Packages configured in roomMaster.

After adding a Daily Charge or a Special Package, press Total Stay to confirm the new charges for the guest.