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Shift Reports

At the end of each shift, the desk clerk may want to print out a listing of all transactions on their shift. If Multiple Drawers is checked in [System Defaults] , the clerk also can select which drawer they are using.

The Shift Report is divided into three sections: Charges, Credits, and Transfers. Each section is broken down by account group and account code, listing the number of charges and total amount of money.

Set Shift and/or Drawer to 0 to include all shifts and/or drawers in the report – this may be helpful for the night auditor during dayend close.

Over/Short Cash

The user should enter the actual amount of cash which is part of the deposit if you want roomMaster to create the over/short accounting entry and adjust the actual shift report and deposit. The entry is posted to a Desk Folio (*CASH) which should be checked out monthly. roomMaster will automatically create the desk folio if it does not already exist.

Setting up Cash Short/Over

When closing out the shift, roomMaster can create an over or short adjustment. Two accounts must be properly setup before the adjustment is able to be made.

If the shift is short, an increase is applied to the Cash Refund account decreasing CASH (Usually 299) and a decrease is applied to the Cash Short account decreasing revenue (Usually 198)

If the shift is over, an increase is applied to the Cash account increasing CASH (Usually 200) and an increase is applied to the Cash Over account increasing revenue (Usually 199)

To setup these accounts:

Setup > Configuration > Guest Ledger > Account Codes

  1. Account 200, Cash, Payment, Credit Report Group = Payments/Refunds, Cash External Account = Deposits Pending, BANK

  2. Account 299, Cash Refund, Payment, Debit Report Group = Payments/Refunds, Cash External Account = Deposits Pending, BANK

  3. Account 198, Cash Short, Charges, Credit Report Group - Accounting, Other External Account = Discrepancies, INCome

  4. Account 199, Cash, Payment, Debit Report Group - Accounting, Other External Account = Discrepancies, INCome

Next, press the Special Account Assignments button and enter:

Cash/Cash Refund

Cash Credit = 200 Cash Debit = 299

Cash Short/Over

Short Credit = 198 Over Debit = 199

The shift report categories are groups by the Sub Groups setup for the payment type.

See also Changing Shifts