Manager's Daily/Yearly Reports

Printing the Manager's Reports

Go to Reports > Accounting > Manager's Daily Report to print the daily report and Manager's Yearly Report for the yearly report. For the daily report a prompt window appears to enter the report date and starting month for the fiscal period. If your fiscal year follows a calendar year, select January for the starting month. Select either Percent of Change or Dollar Value, to define how the difference between this years and last years years to date numbers should be displayed. For the yearly report, enter the first month of your fiscal year as the starting month and the year.

Manager's Daily Report

The Manager's Daily Report provides financial and occupancy information for a specific audit date, as well as month to date and year to date information for the current year. This information is displayed in the first three columns of the report. Once your property has been using roomMaster for more than a year, information for month to date and year to date for the previous year will also be displayed along with difference between the years displayed as either a dollar amount or a percentage. This information is shown in the last three columns.

Taxable Room Sales - The total monetary amount posted for taxable room sales calculated as the total of all postings for account codes with Room Revenue as the category, Use as Room Revenue Account checked, and Room Taxable as the type.

Non-Taxable Room Sales - The total monetary amount posted for non-taxable room sales calculated as the total of all postings for account codes with Room Revenue as the category, Use as Room Revenue Account checked, and Room Non-Taxable as the type.

Adjustments - The total monetary amount posted for room sales calculated as the total of all postings for account codes with Room Revenue as the category and Use as Room Revenue Account is not checked.

Total Posted - The total of taxable room sales, non-taxable room sales and room adjustments.

Taxable Rooms Posted - The total number of taxable rooms sold for the specified time frame. This includes normal stays, same day stays and no shows. For share rooms, only the master folio is included in this count, even if other shares check in on a different audit date.

Non-Taxable Rooms Posted - The total number of non-taxable rooms sold for the specified time frame. This includes normal stays, same day stays and no shows. For share rooms, only the master folio is included in this count, even if other shares check in on a different audit date.

Average Room Post - This is the Total Room Sales divided by the number of postings for Taxable Room Sales plus Non-Taxable Room Sales.

Rooms Sold - The total of taxable and non-taxable rooms sold for the specified time frame.

Total Rooms to Sell - The total number of rooms for the property. If the Ignore unavailable rooms in occ % is selected in Setup > Configuration > Guest Ledger > Dayend Close Options, this is the total number of rooms on property minus any rooms marked as unavailable.

ADR - The Average Daily Rate is the Total Posted for the day divided by the number of guest rooms sold for the day including same day stays and no-shows.

Occupancy - The percentage of rooms sold of the total number of rooms available. The formula is Rooms Sold divided by Total Rooms Available.

Weekday Sales - The total monetary amount of room sales, including adjustments, posted on days designated as weekdays. Weekdays and Weekend days can be defined in Setup > Configuration > System > Day of Week Setup.

Weekend Sales - The total monetary amount of room sales, including adjustments, posted on days designated as weekends.

Weekday Percentage - The percentage of room sales from weekdays to total room sales for a specific period. Use this information to see the percentage of room revenue being generated on weekdays.

Weekend Percentage- The percentage of room sales from weekends to total room sales for a specific period. Use this information to see the percentage of room revenue being generated on weekend days.

Adult Room Nights - This gives the total number of adults for all folios in house when the dayend close was run plus the number of adults for any same day stays or no shows for the specified time period.

Child Room Nights - This gives the total number of children for all folios in house when the dayend close was run plus the number of children for any same day stays or no shows for the specified time period.

Group Room Nights - This gives the total number of group rooms in house when the dayend close was run plus the number of group rooms for any same day stays or no shows for the specified time period.

Walkin Room Nights - This gives the total number of walkin rooms in house when the dayend close was run plus the number of group rooms for any same day stays or no shows for the specified time period.

Vacant Room Nights - This gives the total number of vacant rooms when the dayend close was run for the specified time period.

Unavailable Room Nights - This gives the total number of unavailable rooms when the dayend close was run for the specified time period.

Adult Arrivals - The number of adults that checked in for the specified time frame. Same day stays are included in this figure.

Child Arrivals - The number of children that checked in for the specified time frame. Same day stays are included in this figure.

Total COMP Rooms - The total number of rooms with COMP as a rate code. The COMP rooms will only be tracked if the Include zero room rate in ADR is checked in the Defaults and Warnings of the Room Revenue account codes.

Total RACK Rooms - The total number of rooms with RACK as a rate code.

Total Other Rooms - The total number of rooms with something other than COMP or RACK as a rate code.

Yielding Variance - The additional amount of revenue generated through yielding. Only positive yields are included.

Ending GL Balance - The ending balance for the Guest Ledger for the specified time frame

Ending CL Balance - The ending balance for the City Ledger for the specified time frame

Ending AL Balance - The ending balance for the Advanced Deposit Ledger for the specified time frame

Avg Daily GL Balance - The average balance for the Guest Ledger for the specified time frame

Avg Daily CL Balance - The average balance for the City Ledger for the specified time frame

Avg Daily AL Balance - The average balance for the Advanced Deposit Ledger for the specified time frame

Income (INC) - The total of all account codes with a INC posting type selected in the Accounting Package section of the code.

Cost of Goods(COGS) - The total of all account codes with a COGS posting type selected in the Accounting Package section of the code.

Expenses(EXP, EXEXP) - The total of all account codes with a EXP or EXEXP posting type selected in the Accounting Package section of the code.

Net Income - The amount of net income for the specified period of time. The formula is Income(INC) minus Cost of Goods Sold(COGS) minus Expenses(EXP,EXEXP)

Deposits (BANK) - The total of all account codes with a BANK posting type selected in the Accounting Package section of the code.

Sales Centers - This section of the report displays the totals of all account codes assigned to specific Sales Centers for the specified time frame and the total of all sales centers.

For Tomorrow - This section gives a preview of the next audit date after the audit date on the report. Information includes departures, arrivals, expected occupancy and guests, unavailable rooms and wait listed reservations.

7 Day Upcoming Forecast - The date, day, number of rooms and forecasted occupancy percentage for seven days after the audit date of the report are displayed.

Manager's Yearly Report

The Manager's Yearly report includes the same line items as the daily report, but only displays the monthly totals and an annual total.