Skip to main content

Group CheckOut

Front Desk > Group Checkout

Use the group checkout option to checkout inhouse guests that have a departure date for the current audit date that are with the same group or have the same reference entry. It can be used to check out all remaining guests with a departure date that is the current audit date

When the group checkout function is run:

  • Only guests whose checkout date is the current audit are checked out

  • If a group code is selected, only inhouse guests with that group code due to checkout that day are included

  • If a folio is in-use on another workstation, it will not be included

Check Out Type

In Selected Group - Enter or select the group code to be checked out in mass. Only rooms with that group code that are due to checkout will be included.

In Selected with Reference - Select this option to checkout all guests with the same reference entry on their folio. Enter the reference entry to be checked out. Only guests with this reference entry will be included.

Note: An entry must be made in the field for this option to work. Leaving the field blank will not check out all guests with a blank reference field.

All Left to CheckOut - Includes all guests who have a checkout date of today that are currently inhouse.

Balance Type

Only Zero Balances will CheckOut - (Recommended) If a guest has an open balance, it will be skipped.

CheckOut and Hold any with Balances - Both guests with and without balances will be checked out. If they have a balance, their status will change to "HOLD" which is also indicated by the "red suitcase". You can find these folios in the "Guests Checked Out" tab. The auditor will be warned of any folios which remain in the guest ledger with an open balance.

Transfer Balances to Folio Number: - Both guests with and without balances will be checked out. If they have a balance, the balance will be transferred to another guest folio, desk folio (or master folio) indicated.