Skip to main content

End of Week/Month/Year

roomMaster does not require any special operations at the end of any period, such as week, month and year. roomMaster can fully handle rollover to the next year internally and the system handles all leap years without an issue.

At the end of the year, the Dayend Close/Night Audit will roll-over Year-To-Date fields in the city ledger as well as guest profiles automatically.

Auto Printing Reports

If you wish to have certain reports print at the end of the week, on only a certain day or at the end of the month, you can do so using the Run Report option in the Reports > Properties window. Simply find the report you wish to run during a certain period from the reports menu, highlight it and press the Properties button. Next, change the "Auto-Run" option to the desired choice.

What Reports Should I Run?

Most Historical Tracking reports you may need for Month/Year End can be run at anytime. Meaning you can run these reports and enter the desired dates, so it is not necessary to manually or auto-print these reports during the Dayend Close at Month/year end. However, there are a few reports that can not be printed in that manner;

Guest Ledger

City Ledger

Advance Deposit Ledger

All City Ledger Reports with Current Data - Aging, Delinquent Invoices, Open Invoices, Credit Balance Accounts, Customer Ranking, Over Credit Limit

If your accounting structure requires you to keep a copy of what the balances were and detail of the accounting ledgers, these reports need to be run during the audit and then kept on file. The Ledger reports can be set up to include every night in the Dayend Close Options, they can be included in the PDF of the entire audit pack automatically. The Journal by Type and Journal by Date reports which contain the Posting Transaction Details can only be kept on file and reprinted for a maximum of 255 days, see your setting for this on the History tab. These reports can be set up to print every night in the Dayend Close Options as well, thus eliminating the need to print at Month/Year end.

Some important items to remember for Month/Year end numbers:

  • All Voids affect the current audit date only.

  • All Adjustments affect the current audit date only.

  • The Rate Adjustment Wizard can correct and repost Room and Package charges for previous dates, but the voids and postings only affect the current audit date.