City Ledger Previous Balances

When converting from an old system (paper or another Property Management System) to roomMaster, it is likely that your city ledger accounts have open balances. These open balances could be one or two invoices or it could be many invoices per account.

You could make the decision whether to enter all the open invoices separate when converting to roomMaster or entering one invoice for the total amount due.

To setup open invoices in the City Ledger:

1. Select Back Office > City Ledger/Company Master.

2. Select Company Master.

3. Select Customer Account.

4. Select the Invoices tab.

5. Select Add Invoice.

6. Enter invoice information.

Use account 999 (Previous Balance Debit) as an account code. Do not use room or other revenue accounts since the revenue has already been entered and reported under the old system.

If you have invoices saved in an Excel spreadsheet or CSV (Comma Separated Value) file from an old system, you can use the Import/Export Wizard to easily import these invoices.