City Ledger Classes

An Account Class is a breakdown of the different types of customers used in the city ledger. For example, different classes could be Credit Card, Company, Yearly Group Functions, Internal Use, etc. Account Classes are mostly used to organize printing of reports in the city ledger. You can also use the Account Class function to classify your customer accounts for mailings

The Account Classes field can be found by clicking, Back Office > City Ledger/Company Master > Company Master > Insert > Class or Back Office > City Ledger/Company Master > Company Master > Select company > Change > Class. To assign a class or change the company's class, type in the Class code or click on the magnifying lens to open the Account classes control window.

From the Account Classes control window the available classes are displayed. To create a new class, click the Insert button. You will then be prompted to create a four digit class code to identify the new class and a description for the new class. You may also modify an existing Class by selecting the class from the list and clicking the Change button. To remove an existing Class, select the class from the list and click the Delete button. To pick a Class to assign to the company and return to the company record screen, pick the appropriate class from the list and click on the Select button.

If you set up City Ledger Accounts to track Credit Card Payments (see Account Codes ) for reconciliation, you can create an Account Class called CARD and attach that to all the Credit Card City Ledger Accounts. When this is done, a credit card transaction on a folio will pull the credit card number and expiration date into the voucher field automatically so it is transferred to the City Ledger for reconciliation purposes. Special Note - If you are using an integrated credit card solution, this will happen automatically as transactions overwrite the voucher field with the card number, expiration and approval number.