Tax Settings
Maintenance > Tax Settings
When setting up taxes, you can define up to three different taxes. On each item, you can select which of the three or as many of the three taxes are applied to the item.
You must select a corresponding roomMaster account code for each of the taxes. In an effort to separate the taxes from the default roomMaster taxes, account codes 105 through 109, you should create new accounts in roomMaster for iQ-POS taxes.
When setting up the tax accounts in roomMaster, they should be between account 800 and 899 and the category should be Charge. The group should be Charges and subgroup should be Taxes.
Do not select any of the roomMaster tax rate options when setting up these account codes or you will get taxes charged on top of taxes.
Taxcode2 and Taxcode3 is based on
All three taxes are based on percentage by default. You can select if you want to have taxcodes 2 and 3 to be inclusive(Tax on Tax). If you decide to use Tax Inclusive taxes, you must make sure each item has the proper tax accounts checked on the "Internal Costing" tab of the item set up screen.
Inclusive taxes are rounded for each entry.
Example: Item 1 is $4.95 - Taxes 1, 2 and 3 are all 10% and Taxcode2 is inclusive of Taxcode1 and Taxcode3 is inclusive of both Taxcodes 1 and 2.
Start with Item Price as $4.95
Taxcode 1 is 10%, so tax is .495 cents or 50 cents.
Taxcode 2 is 10% inclusive, so tax is .545 or 55 cents. ($4.95 + .50 = $5.45 and then 10% is 55 cents)
Taxcode 3 is 10% all inclusive, so tax is 60 cents. ($4.95 + .50 + .55 = $6.00 and then 10% is 60 cents)
The total price of the item is $4.95 + .50 + .55 + .60 = $6.60
If you select Flat Rate Per Item, only items which have the taxcode checked and have a dollar value will be included as a "Counted Item".
Show Tax Rate on Guest Receipts - Check this option if you wish the tax description on the POS Guest Receipt to also include the percentage (Tax Rate) after the description. Example: Sales Tax @ 10.25%
Item Defaults
Select the Tax Codes that should be applied when new items are entered (Maintenance > Items and Inventory). The tax codes will automatically be selected on the Price/Costing tab of the new item. Set these defaults so taxes will be applied to newly entered items.
Note: If the tax settings are changed for a new or existing item, the next new item entered will use the tax settings as the item that was last entered or changed. This "memory" makes it easier to enter multiple items with the same tax settings without having to select the tax settings for each new item. Once iQ-POS is closed on the workstation, the memory is released. Any new items entered after iQ-POS is re-opened will use the default tax settings.
Property Settings
Show tax ID on receipts - This option allows you to specify a tax ID number to print on the bottom of guest receipts. A minimum check amount can be specified as well. This tax ID will display if the check total is greater than the minimum amount on all checks with one exception. If the check is a bill to room and the tax structure used in roomMaster is the Australian tax structure, the tax ID will not print.
VAT/GST Adjustments
VAT/GST Tax Inclusive Adjustments This option should only be used if you are using the (Inclusive) VAT/GST tax option in roomMaster. Taxes will be broken out on the Point of Sale desk folio. The Tax Incidentals option must be selected on the Point of Sale desk folio for the taxes to be posted.
Tax Codes 1, 2 and 3 must be zero in iQ-POS when this option is selected.